Data Quality Tools allows you to execute rules upon your registry data to check for discrepancies in your data. For each function we will show how the function could be used to support our sample registry. It's fairly common for the researcher to decide partway through the project that the two answer choices are not sufficient. Otherwise, the REDCap Team will receive a copy of your changes and contact you about them. The REDCap Mobile App adds a new dimension to the softwares versatility by providing users with a tool for offline data collection when an internet connection is not available. If you need to collect data in a repeated manner, you can enumerate fields on a form (e.g., Contact_Date_1, Contact Date_2, and Contact_Date_3) or repeating forms (see Figure 5). Want to present different users with different options for a question, but still use a single variable for analysis? How to use REDCap for collecting clinical data. This prevents any accidental code overwriting even if the researcher changes the question. Customize Unique Participant Identifier Calculated fields ability to make real-time calculations on data entry forms. This pulls the values of first_name and last_name from the Demographics form and inserts them where desired. The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes. Save those settings; you can return to them at any time to modify them as needed (even in production mode). To have a variable appear as its previous value automatically, you can set the Field Annotation to @DEFAULT=[x][previous-instance] for the variable x. As an alternative, consider using an Action Tag to hide the question. After enabling surveys, go to the Online Designer. In this example, we add a field note if the desired unit mg/dL to the Blood Glucose field and the % unit to the Hemoglobin A1C field. By going into the Survey Settings page of your instrument you can use HTML to add images to your survey using the. In development mode, the Other Functionality tab has a button to erase all data. This module also prevents users from marking a form as Complete if any of the required fields on a form are blank, thereby blocking access to the next form until all required fields have data in them. Not consenting or withdrawing consent, may adversely affect certain features and functions. Record Labelling To turn off auto increment you need to click Disable in the Enable optional modules and customisations on the Project Setup page. Once you're familiar with how REDCap formats csv files, you can: The "Field Label" is the text of the question your participants see displayed on the survey page (or that data entry persons see on the data entry page of a database). You can also add custom rules in the module to track data population for specific fields. While these restrictions will indeed warn the user if their inputted date value is invalid, it will not fully stop them from entering the invalid date and progressing to the next question. This guide describes how to export your projects data from REDCap into Excel or a statistical package, such as SPSS or SAS. Create a new report having only a subset of the data you want. However, if your survey contains branching logic, REDCap turns the question numbering feature off to prevent random skipping of numbers. In the User Rights tabyou can create roles with custom permissions, including permissions that are form-specific. We recommend that you don't use the yes/no or the true/false fields when creating a survey because the choices are hardcoded in the metadata. This guide describes what a Matrix of Fields is and how to create one in REDCap. You can create multiple dashboards on the project highlighting different aspects of your data. Incomplete Denotes that data entry for the form is not finished. This external module allows you to add tooltips to your Data Entry Forms and Surveys! This does change a few things, formulas . The "Variable Name" is what ties the variable to associated data (and its the column name when you export data). 1. After making all of the changes, go back to the Online Designer page and click on Submit Changes for Review. Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. REDCap can create this Record ID for you or you can create it manually. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). One of the more common functions REDCap offers is the generation of surveys. Field names may contain lowercase letters, numbers, and . This field will be the leftmost one on the spreadsheet. Additional changes are made to the Add / Edit Records, Record Status Dashboard and Record Home pages. Do you need participants to have the option to submit the same type of information multiple times as different instances under the same record (e.g. Need to personalize yoursurvey to refer to someone by name, or use a previously provided answer in future questions? Interested in using REDCap to create a remote, paper-free consent process for your study? Don't change Text Box (Short Text) or Notes Box (Paragraph) fields into any other type of field -- it will delete all your existing data in the field. Are you adding a date field such as date of birth to your survey but dont want the Today or Now button to insert todays date? 6. Automated Survey Invitations can be used to schedule surveys to be sent at a specific day and or time! Please consider submitting your idea for any new feature via the feature suggestion survey link, found in the Help & Information section of any project menu. Action Tag Spotlight @WORDLIMIT: This is the sister Action Tag to the @CHARLIMIT Action Tag. This will always be at the top of the first instrument. Contact. In a longitudinal study however, a single instrument can exist in multiple events, and to correctly identify the field, you need to first indicate the event name. REDCap is primarily a data collection tool and is not intended for long-term storage of study data, especially if it contains PHI. For example, SPSS may not be able to process variable names which include negative values. The best way to become familiar with the question types is to experiment with them -- we recommend you create a practice project and import the Data Dictionary below. A similar process is in place for Rename Record rights. | accessibility. External Module Spotlight Event Navigation Tweaks: This external module provides additional features that enhance the flow of navigating through events and arms on data entry forms. Instead, we recommend using a survey access code, which gives a simplified URL and an access code that the participant can use to access the survey. For more details about these features and how to use them (including a recap of how External Modules work), Interested in using features that go beyond REDCaps base functionality? It comes with preprogrammed different rules that you can use to check your data. [record-dag-id] The group ID number of the Data Access Group to which the current record belongs (blank if not in a DAG). (A link to that page is on the Project Setup tab, in a lower step on the page.) If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. Inside of the descriptive field label add the smart variable with the proper data. The action tags allow you to suppress data in text fields, the enumerations in radio and checkbox fields, hide field notes and add whitespace to a field label to push down the next field on the PDF page. A simple question set will be used to determine which methods a participant uses. This REDCap external module forces a linear data entry workflow across REDCap forms and events by removing access to any form which does not immediately follow the last completed form. The data quality tool is located on the left hand side on the applications panel and can evaluate for missing values and field validation errors, and canrun any custom data quality check of your design. Figure 5 shows we have seven instances of Labs for the Record. This is useful when you are iteratively testing your project and want to practice your data entry several times, starting with an empty project each time. The Study Management form (Figure 3) is used for registry management. Action Tag Spotlight @FIELD-NOTES-DISPLAY: This action tag allows for additional customization of the Field Note box within the field editor of a REDCap project. Otherwise, it is best to use Repeating Forms. If the changes will not affect existing data in any way, the changes will be automatically applied once you submit them. Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. Close all open files and applications. If a survey is set up as repeatable, the participant will see a link to make a new instance of it on their survey queue. Ever wish you had an easier way to make a selection out of a long list of choices? This action tag can be utilized within a Text Field or a Notes Field. Want more data at your fingertips? Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. Use Profiles to find collaborators and subject-matter experts throughout our research community. Repeating fields work best if you know exactly how many iterations of a field you will have and that it will not change. To hide a section header, all fields until the next section header must also be hidden. This is an example of using a REDCap feature called piping. Where is the Record ID field? The technical storage or access that is used exclusively for anonymous statistical purposes. For example, we can quickly plot out all Blood Glucose levels for all participants. You can track who has responded to your survey by using the Participant List option, and you can identify individual responses by using the Participant Identifier feature. If in this example the fictional Record #34 was part of the chemistry_dept DAG the [record-dag-name] smart variable would return chemistry_dept for the value! How do you get all that data out? Concerned about bots filling out your public surveys? Always keep a copy of your most recent data dictionary, and save the project and the data before making significant changes! Therefore, our smart variable should appear as [survey-duration:demographics:s]. This flowchart describes the ways you can send out multiple surveys to participants at one time point or longitudinally, either using the Public Survey URL (anonymous) or using the Participant List (not anonymous). is an optional form element and is not required for data entry or collection. Make a back-up before you start -- download a copy of the current Data Dictionary and a copy of your current data, just in case anything goes wrong. The first field in REDCap is called record_id, you could only rename this field and use it as your unique number. export_survey_fields. This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. Form [is . Example of change where you will lose data this is known as a label mismatch error: Because the new code of Other is now 5, any data that was entered as 4, Other will now be given the value of 4, White Cheese because REDCap only looks at the numeric codes and not the text-based answer labels after the codes. No, it is not possible to create an anonymous survey while still gathering information for incentives (such as collecting email addressing for a prize lottery). Click the exclude link for a result in the table of discrepancies for a rule, and that result will not be counted next time in the number of discrepancies for that rule, nor will it be displayed in the table of results. This tip was based on an idea by Luke Stevens of the Murdoch Childrens Research Institute in Melbourne, Australia.The HTML is:. In other words, it is not a "Smart Variable", as defined by REDCap. [aggregate-mean: fields: parameters]: The mean/average of a field across all records in a project. In production mode, records must be deleted individually. Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. The record_idfield links together all the records in your study. To remove the exclusion status, click the remove exclusion link in the results table. This helps supports consistent data entry. The IRB has approved REDCap as a platform to perform informed consents remotely and electronically using REDCaps survey features. Upload the new csv version into same project or a different project. Click "create snapshot of instruments" to back up your instruments before making any major changes. If enabled, the system will create the Record ID when a record is created, if disabled the user will need to enter a value when creating a record. This is a great way to avoid having to make repetitive variables on your survey (e.g. Surveys are versions of forms that permit data collection via email, web links, or even paper. You can save this theme and apply it to any of your surveys. Okay, you have collected quality data and ready to do something else with it. You can rename the record_idfield now if you wish, but once you start entering data, changing the variable name of the record_id fieldwill delete all of the data in your project. Additionally, REDCap creates audit log entries for locking and unlocking of the forms. We recommend you use a section header or a descriptive field for your progress bar. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Every action within a REDCap project is logged, including data changes, alerts and survey invites sent out, and even page views. Action Tag Spotlight @RICHTEXT: This action tag adds a rich text editor toolbar to a Notes Box field to allow users to control the appearance (by way of styling and formatting) of the text they are entering into the field. This permits for easier participant tracking, workflow processes, and error identification. We of course cannot guarantee that all suggestions will result in changes or new features, but survey submissions do all feed into the consortiums exploration and development prioritization list. REDCap supports embedded audio and video, with several different options for video under the Descriptive field type, as well as full support for the HTML